Imagine having a team available 24/7, handling everything from customer support to content creation, all customized to the needs of your business. That’s the promise of AI assistants built with custom GPTs.
What are custom GPTs and why should you use them?
Balancing work, family, and personal projects can become chaotic. While AI tools are useful for managing work, advances in AI now allow you to create custom AI assistants that handle specific tasks more effectively. However, using multiple tools can be difficult: you have to constantly switch between apps and platforms. Custom GPTs solve this problem by integrating different tasks into one platform, making workflows seamless and efficient.
Custom GPTs are specialized versions of ChatGPT, designed for specific tasks or workflows. Each has its own capabilities, allowing you to create a personal team of AI assistants to focus on different aspects of your work or life.
With a ChatGPT Plus subscription, you can easily access these tools by calling them with the “@” symbol. Once you find the perfect custom GPT, just save it to your sidebar so the calling feature is available. It will save you a lot of time!
Here’s how I use a few of my favorites in my daily routine to save time and increase efficiency.
Plan your schedule with StratGPT
For me, planning the day ahead is the key to staying productive. I use StratGPT (short for Strategy GPT) to break my day into manageable blocks. Whether it’s scheduling meetings, setting reminders for deadlines, or making time for breaks, this GPT helps me prioritize what’s important.
One prompt I use often is simple and helps me stay focused:
Help me plan my day, starting with a 9am meeting, followed by a 1pm project deadline, and suggest when to take breaks.
Research with research assistant GPT
If I need fast, reliable information, Research Assistant GPT is the right place for me. It helps me gather sources and summarize complex topics in no time. Whether I’m comparing tools for a project or looking up a new trend, it saves me from sifting through endless search results.
For example, when I compare software tools, I ask the program to evaluate them based on specific features I’m interested in. The results are clear, relevant and save me a lot of time.
Manage and analyze spreadsheets with AI Excel Formula Generator GPT
I’m not the biggest fan of memorizing Excel formulas. As a result, I stopped writing formulas and let AI do it. I find AI Excel Formula Generator GPT to be an excellent tool. This GPT ensures that your data is organized, accurate, and easily accessible. I start by uploading some sample rows (depending on the size and complexity of the workbook), calling Excel Formula Generator GPT, and asking for help creating formulas for calculating percentages or referencing other cells.
Even for simple formulas, I find it easier to use this GPT to create the formula than to try to remember the syntax. Efficiency and productivity are crucial. The great thing about using custom GPTs is that there’s no more guesswork because the prompt has already been handled, so you can ask for what you need and let the GPT figure out the rest.
Create reports with Report Writer GPT
When a project is completed, I need to generate a report. Report Writer allows you to generate this report quickly and easily, regardless of the audience. I can summarize everything in seconds, especially when working with large data sets. All I have to do is upload a CSV file and provide a few details, and the rest is done.
For smaller projects I just paste the data into the chat. You can fine-tune the report as needed, with ChatGPT acting as an efficient assistant and not a replacement.
Create emails with email and email writer GPT
After I finish analyzing the data, I often have to share the results. Instead of composing emails from scratch, I use Email and Mail Writer. It helps me compose professional messages quickly, and I can make small adjustments before I hit send.
A simple prompt I use to get to my first draft is:
Summarize the key points of this report in an email to my manager and include next steps.
What makes Custom GPTs so powerful is the way they work together. I start by planning my day with StratGPT, do research with Research Assistant GPT, and then use Email Writer GPT to share my findings. Each tool helps streamline different parts of my workflow so I can focus on what’s most important without getting bogged down in the details.
